Job Description

Are you a strategic operator who thrives on driving clarity, accountability, and meaningful change? We are seeking an Executive Assistant to the CEO who will serve not only as a trusted administrative partner, but also as a project manager and catalyst for organizational momentum . In this role, you’ll play a key part in helping the CEO and Senior Leadership Team execute critical initiatives, uphold priorities, and embed operational excellence throughout the organization.

This is a highly influential role for someone who brings exceptional attention to detail, thrives in dynamic environments, and possesses the leadership and communication skills to move projects—and people—forward.

Key Responsibilities

• Executive Partnership: Act as the primary support to the CEO—managing schedules, meetings, correspondence, and sensitive matters with professionalism and discretion.

• Strategic Project Management: Drive the planning, coordination, and execution of key initiatives. Monitor progress, ensure accountability, and remove roadblocks.

• Catalyst for Change: Support organizational transformation by ensuring alignment on priorities, surfacing issues early, and reinforcing follow-through on decisions and commitments.

• Meeting & Event Leadership: Plan, prepare, and document high-stakes meetings—setting agendas, capturing action items, and ensuring accountability post-meeting.

• Cross-Functional Coordination: Serve as a liaison between the CEO and internal teams, ensuring clear communication, timely updates, and forward progress on company goals.

• Communication & Documentation: Draft clear, compelling communications and maintain accurate, executive-level documents and reports.

• Office Operations: Establish systems, workflows, and practices that improve executive effectiveness and streamline daily operations.

• Calendar & Travel Management: Optimize time and logistics for the CEO, ensuring priorities are reflected in the calendar and commitments are met.

What We’re Looking For

Required Skills & Experience:

• Associate degree in business or related field (Bachelor’s degree preferred).

• Minimum of 5+ years in a senior-level Executive Assistant or Project Manager role, ideally supporting a CEO or C-suite leader.

• Advanced proficiency in Microsoft Office (especially Excel, Outlook, Word, and PowerPoint).

• Exceptional organizational skills, with a proven ability to manage multiple priorities and timelines.

• Outstanding written and verbal communication abilities.

• Demonstrated ability to handle confidential information with integrity.

• Proven track record of driving cross-functional execution and organizational follow-through.

You Might Be a Great Fit If You Are:

• A structured problem-solver who uses logic, insight, and resourcefulness to break down complex challenges.

• A strategic operator who can move from vision to execution with clarity and speed.

• A project driver who thrives on accountability, keeps teams aligned, and ensures that nothing falls through the cracks.

• A change agent who sees opportunities to improve systems, accelerate progress, and build momentum.

• A strong communicator who can influence and inspire at all levels.

• An organized leader who balances big-picture thinking with flawless execution.

Bonus Points For:

• Experience in a high-growth, entrepreneurial, or transformation-oriented environment.

• Familiarity with strategic planning, OKR frameworks, or organizational change management.

• Proficiency with collaboration tools (e.g., Notion, Slack, Asana, Monday.com).

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