Job Description

Executive Assistant to CEO
Educational Alliance
197 E Broadway
New York, NY 10002

Principal Responsibilities:

We are seeking a dynamic and highly motivated Executive Assistant to support the President and CEO, and three other members of the Executive Team

KEY RESPONSIBILITIES

• Manage and adapt schedules, compose and prepare correspondence, and arrange complex agendas.
• Assist in managing the CEO's time, ensuring his schedule is maintained efficiently.
• Manage calendars and expenses for other members of the Executive Team.
• Facilitate communication and coordination between senior leadership and internal stakeholders.
• Complete projects and special assignments, establishing objectives, determining priorities, managing time, gaining cooperation with others, monitoring progress, and problem-solving.
• Manage logistics and attend all Board meetings, including sub-committee meetings, prepare and distribute materials for meetings, and take minutes of meetings for Board approval.
• Exercise superb judgment in prioritizing schedules and tasks.
• Ensure successful planning and execution of meetings, conferences, and activities, including Board and donor meetings.
• Track and oversee the Executive Office budget and expense reporting, process invoices, and reconcile petty cash disbursements and corporate card transactions.
• Maintain proper levels of office supplies for support services to function efficiently.
• Provide support for CEO in other areas as required.
• Ability to work occasional evenings as required.

Minimum Qualifications:

• Bachelor's degree or equivalent experience.
• 5+ years' experience supporting executive-level staff, preferably in a non-profit.
• Strong oral and written communication skills and attention to detail.
• Excellent computer skills and proficiency in Microsoft Office Suite. Working with Nexonia preferred .
• Professionalism and the ability to work under pressure while maintaining equilibrium.
• Self-motivated, detail-oriented, extremely organized, and adept at juggling multiple priorities.
• Excellent customer service skills including the ability to build relationships with diverse stakeholders, including Board members, donors, elected officials, community stakeholders, and internal stakeholders.
• Demonstrated skill handling matters in a professional, courteous, and friendly manner.
• Effective decision-making skills.
• High-level stakeholder engagement and collaboration skills.
• Experience with scheduling, project management, managing daily activities, and delivering results in a cross-functional environment.
• Proven ability to handle confidential information with discretion.
• Ambitious and driven to excel with an interest in non-profit management.

Salary:

$75,000 - $85,000

Agency Information:

A nonprofit beacon of hope for over 130 years, as a historically Jewish organization Educational Alliance believes in the power of communities to lift up people of all ages and turn strangers into neighbors. We offer high-quality, affordable education programs, health services, and diverse cultural enrichment right where New Yorkers live and raise their families. We make the city a brighter, friendlier and more supportive place. Our community centers offer multi-generational programs that push boundaries and break barriers, sharing critical tools to foster relationships and advance the well-being of people in New York City.

Our pioneering educational programs-like 2Generation Head Start, and courses ranging from art to fitness, career readiness to citizenship-are carefully curated and developed with our city's residents in mind. We offer dozens of options and we never stop innovating to help people of all ages grow, connect, and engage.

Guided by Jewish values, Educational Alliance celebrates the differences and individuality every person brings when they walk through our doors because we know that there is more that connects us than keeps us divided. Today, our reach extends beyond the city as our innovative programs serve as models for other organizations to adopt and implement in their communities. We invite you to join us as we partner with our neighbors, strengthen our city, and pave the way for more generations of New Yorkers to live enriched and fulfilling lives - because you belong here.

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