Job Description

Position:

Executive Assistant to the CEO

Description:

Key Responsibilities:
- Manage and maintain the CEO’s complex calendar, scheduling meetings, site visits, and travel arrangements.
- Prepare correspondence, presentations, and reports on behalf of the CEO.
- Coordinate internal meetings, take minutes, and follow up on action items.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Support project documentation tracking and executive summaries.
- Handle confidential information with the utmost discretion.
- Assist with personal tasks and errands when required (limited but may be needed).
- Organize company events, board meetings, and leadership off-sites.
- Liaise with department heads to facilitate cross-functional collaboration.
- Proactively identify ways to improve administrative processes and enhance executive efficiency.

Requirements:

Qualifications & Skills:
- Proven experience as an Executive Assistant, Administrative Manager, or similar role (5+ years preferred).
- Experience in the construction or real estate industry is a strong asset.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently, prioritize tasks, and meet deadlines.
- Professionalism, discretion, and strong attention to detail are essential.
- Familiarity with project management software (e.g., Procore, Smartsheet, or similar) is a plus.

Benefits:

Work Environment & Benefits:
- Full-time, on-site role based in our Mt. Vernon headquarters.
- Competitive salary based on experience.
- Health, dental, and vision insurance.
- Paid time off and company holidays.
- Opportunities for growth within a dynamic and respected construction firm.

Job Tags

Holiday work, Full time,

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