Job Description

​Agency:  Department of the Lottery
Class Title:  OFFICE ASSOCIATE - 30015 
Skill Option:  Keyboarding 
Bilingual Option:  None 
Closing Date/Time: 03/06/2025
Salary: Anticipated Starting Salary $3,852 monthly; Full Range $3,852 - $5,046
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU:  RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44788  

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

Do you love working with the public and making dreams come true? The Illinois Lottery is hiring an Office Associate to work in the Springfield Check Writing and Claims Office. The successful candidate will work in a fast-paced environment, pay close attention to detail, and provide excellent customer service to Lottery players. If you want to spend your day making people happy, the Illinois Lottery encourages you to apply for this position.

Essential Functions

• Prepares, verifies, enters, and edits instant, online, and eclaims, for payment to Lottery winners.
• Explains and interprets rules, regulations and procedures to winners, non-winners, and the public.
• Answers incoming telephone calls from the public, financial institutions, Lottery winners and players, officials, Lottery retailers and others regarding lottery tickets, validations, and check writing activities, or directs them to other professional staff if of a complex nature.
• Performs a variety of complex clerical duties.
• Maintains logs and records of daily activities, validated winners, check writing reports, etc.
• Receives, opens, and distributes all incoming mail, keeping the Claims Manager apprised of any correspondence which requires immediate attention.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school.
• Requires two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 WPM.

Preferred Qualifications

• Prefers two (2) years of experience utilizing office practices, procedures, and programs.
• Prefers ability to prepare written communication utilizing proper grammar, spelling, and punctuation.
• Prefers ability to perform basic mathematics.
• Prefers ability to learn basic agency programs, rules and regulations.
• Prefers ability to follow oral and written instructions.
• Prefers ability to operate commonly used office equipment and perform routine maintenance.
• Prefers ability to work as a member of a team.
• Prefers ability to communicate with a wide variety of people with different backgrounds and ethnicities.
• Prefers basic level proficiency utilizing Microsoft Office software, including Word, Excel, and Outlook.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver's license.
• This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404, 1567 (c)). Medium work involves lifting not more than 50 pounds at a time with frequent lifting or carrying of objects weighing 25 pounds.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Lottery operates and administers the Lottery with integrity, security, transparency, honesty, and fairness. Through the sales of its products, online and in-person at over 7,000 retailers throughout the state, the Department has contributed over $23 billion to support K-12 public schools. Additionally, hundreds of millions of dollars have also been contributed to capital projects and specialty causes like Illinois veterans services, the fight against breast cancer, Multiple Sclerosis and Alzheimer’s research, Special Olympics, police memorials, homeless services, STEAM education and assistance for people living with HIV/AIDS.

In addition to the monetary support it provides the State, the Department champions the people of Illinois, strengthening communities through engagement with the public, players and retailers and providing safe, fun and responsible games to adults 18 and over.

The Department values diversity, equity and inclusion and continuously strives to create the best workplace for Lottery employees. By utilizing the latest technology, recognizing, and adapting to market and industry changes, the Illinois Lottery maximizes the value of its data using predictive analytics and leverages its experience to meet the needs of the people of Illinois. The Illinois Lottery believes that Illinois is full of winners because everyone benefits from its efforts.

Work Hours: Monday-Friday; 8:00am - 4:30pm

Work Location: 404 N 5th St Springfield, IL 62702-5202

Email: [email protected]

Posting Group: Office & Administrative Support; Legal, Audit & Compliance

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

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