Job Description

Our client, a prestigious global hedge fund, is seeking a highly professional and detail-oriented Senior Executive Assistant to provide comprehensive support to a senior leader. This is a high-touch role within a fast-paced, dynamic environment that requires exceptional organizational skills, sound judgment, and the ability to anticipate needs. The role is fully in-office, 5 days per week , and requires a candidate who can operate with discretion and provide seamless support around the clock. The successful candidate will serve as a trusted partner to the executive, ensuring polished representation of both the executive and the firm.

RESPONSIBILITIES:

• Manage complex scheduling and calendar management, ensuring punctuality and efficient meeting flow.

• Organize, schedule, and arrange onsite and offsite meetings, including conference rooms and external venues.

• Prepare and present meeting materials in advance of meetings and events.

• Coordinate closely with the Executive’s personal assistant and chauffeur to align professional and personal schedules, responsibilities, and travel.

• Answer and screen all incoming calls in a timely and professional manner, ensuring proper follow-up.

• Track and communicate inbound requests or notifications from internal and external stakeholders.

• Process and reconcile expense reports in a timely manner.

• Coordinate domestic and international travel through the firm’s travel department, ensuring seamless itineraries.

• Support event planning, including holiday parties, team offsites, and other firmwide initiatives.

• Oversee office management duties specific to the executive, including supply inventory, guest registration, and building maintenance requests.

• Collaborate with other assistants across the firm to ensure smooth coverage and seamless communication.

• Perform ad hoc projects and additional responsibilities as assigned.

REQUIREMENTS:

• 10+ years of executive assistant experience supporting senior-level executives.

• Must have prior experience within financial services.

• Proven ability to thrive in a fast-paced, high-pressure environment with shifting priorities.

• Comfortable with 24/7 availability and providing seamless support outside of standard office hours.

• Excellent communication skills—clear, professional, and succinct.

• Strong organizational skills with exceptional attention to detail.

• High level of professionalism, discretion, and interpersonal skills.

• Advanced proficiency in Microsoft Outlook, Windows, and related technology tools.

• Bachelor’s degree required.

HOURS:
8:30am–5:30pm in office, with flexibility for additional hours and full availability outside of office hours as needed.

SALARY:
$150–175K base + discretionary bonus + top-tier benefits.

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