Job Description
We’re seeking a proactive and detail-oriented Listings & Transaction Coordinator to manage the full lifecycle of real estate listings and transactions—from pre-listing to post-closing.
The ideal candidate thrives in a fast-paced environment, communicates effectively with all parties, and brings clarity and professionalism to every step of the process. If you enjoy supporting high-performing agents and creating a seamless experience for clients, this role is for you.
Responsibilities:
- Support sales agents, clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans
- Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
- Obtain seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible
- Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities
- Look over all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently
- Coordinate all pre-listing activities, including scheduling photography, staging, inspections, and repairs
- Prepare and maintain accurate MLS listings with up-to-date data and property descriptions
- Launch and manage marketing efforts, including signage, open houses, email campaigns, and broker tours
- Open and maintain transaction files, draft disclosure,s and CAR forms, and manage all associated documentation
- Communicate with title, escrow, lenders, inspectors, vendors, and clients throughout each transaction
- Track deadlines and ensure contract compliance across all active files
- Provide regular status updates to clients and agents, flag issues proactively, and resolve problems quickly
- Schedule walkthroughs, confirm funding timelines, and ensure smooth closings with complete documentation
Qualifications:
- Must have excellent organizational skills and communication skills
- High school or equivalent required, some college experience preferred
- Motivated to serve people and provide excellent customer service
- Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
- Already a licensed realtor or is pursuing real estate license
- 2+ years of experience in the real estate industry preferred
- Strong knowledge of CAR forms, MLS protocols, and escrow/title workflows
- Proficiency with MLS platforms, e-signature tools, and CRMs
- Exceptional verbal and written communication skills
- Masterful organization and deadline management
- Positive, team-oriented attitude with a client-first mindset
About Company:
HOMEmade, James Suer Real Estate is client and community-focused. James is a listing expert with marketing that goes above and beyond. What makes HOMEmade Real Estate unique is the utilization of food integrated into the marketing. James makes HOMEmade chips and salsas for all of his clients, Open Houses, and regular marketing events, and there are often tacos at the Open Houses to attract buyers. HOMEmade Real Estate is very involved in the communities we serve. James will make food for teachers during Teacher Appreciation Week at many local schools, and solicit donations from the community for school supplies to donate to the local schools during Back-to-School time. HOMEmade Real Estate has a Team at the Annual Multiple Sclerosis Walk in Palm Desert and raises thousands of dollars for the event. Each quarter, James holds a First Time Homebuyer Workshop with free tacos to educate the community about the home-buying process and the benefits of homeownership.
Job Tags
Contract work, Local area,