Job Description

Job Title: Advisory Committee Manager

Position Summary:

This position manages and oversees coordination for the Advisory Committee and the Capitol Committee .

Key Responsibilities:

• Meeting Preparation and Management:
  • Creates meeting packets and agendas.
  • Collaborates with external and internal stakeholders to ensure presentation materials are complete, clear, and published on the website before meetings.
  • Manages participant preparation and materials to ensure alignment with committee and board objectives.
  • Writes speaker notes for committee chairs.
  • Identifies items needing follow-up and tracks these items after meetings to ensure timely delivery.
  • Oversees the logistics and details of committee meetings, which are hybrid. Manages the Zoom portion of the meeting and handles all technical logistics.
• Administrative and Protocol Adherence:
  • Administers and coordinates functions in support of external committees and boards.
  • Ensures team and committee members adhere to administrative protocols.
  • Publishes notices of the Open Public Meetings.
  • Publishes notices with the Code Reviser & Washington State Register.
• Committee Member Coordination:
  • Coordinates appointment deadlines and recruitment for Design Advisory Committee and Committee members.
• Webpage and Communication Management:
  • Manages and updates Design Advisory Committee and Capitlo Committee webpages in partnership Client Information Services.
  • Ensures recordings, meeting minutes, and summaries of meetings are posted on the website.
  • Coordinates coverage by Television Washington.
  • Manages Committee email inbox.
• Scheduling Support:
  • Provides high-priority scheduling support for the Chief External Affairs Officer with boards, councils, and committee members.

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