Job Description

Job Title: Event Assistant

Job Location: San Antonio, TX
Job Type: Full-Time
Department: Event Planning

Job Description:

We are seeking a dynamic and highly organized Event Assistant to support our event planning team. The Event Assistant will help execute and manage various aspects of events, ensuring smooth operations and a seamless experience for attendees. This role involves working closely with internal teams, vendors, and clients to coordinate logistics and deliver high-quality events. If you are detail-oriented, proactive, and thrive in a fast-paced environment, we would love to have you join our team.

Key Responsibilities:

• Coordinate event logistics such as venue selection, catering, transportation, and accommodations.
• Communicate with vendors, suppliers, and clients to ensure timely and accurate delivery of services.
• Prepare event materials, including agendas, registration forms, name badges, and promotional items.
• Manage event registration and guest lists, providing on-site assistance as needed.
• Handle event-related administrative tasks, such as scheduling meetings, sending invitations, and updating event timelines.
• Provide on-site support during events, assisting with guest inquiries, troubleshooting issues, and ensuring all event components run smoothly.
• Assist with post-event follow-up, including sending thank-you notes, gathering feedback, and tracking event outcomes.
• Ensure compliance with all health, safety, and legal regulations during events.
• Help maintain and organize event supplies and inventory.

Qualifications:

• High school diploma or equivalent; a degree in Event Planning, Hospitality, Communications, or related field is a plus.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

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