Job Description

Executive Assistant to Top Real Estate Professional | Guelph, ON Help Build Dreams While Building a Career You Love Do you thrive in a fast-paced environment where your organizational superpowers and proactive mindset actually make a difference? Are you energized by systems, communication, and creating meaningful client experiences? If so, you might be the right hand we’re looking for. We’re seeking a detail-obsessed, emotionally intelligent Executive Assistant to support a top-producing Realtor® and respected real estate coach in Guelph. You'll play a vital role in managing the operations behind a highly relational, referral-based business while also supporting key aspects of the Team Leader’s coaching work. This is more than a job. It’s a meaningful opportunity to grow alongside a values-driven professional who is passionate about helping people build wealth and community through real estate. Perks include:

• Flexible hybrid work structure (some work-from-home and some work from Team Leader's office) with local travel for events or deliveries
• Paid holidays
• Paid Time Off
• Supportive, values-driven work culture
• Coaching and mentorship from a seasoned Realtor® and MAPS Coach
• A role with heart, autonomy, and meaningful impact

Responsibilities:

• Manage real estate listings and transaction processes from prep to close
• Maintain the Team Leader’s calendar, inbox, and coaching schedule
• Coordinate pop-bys, closings, and 2 to 3 annual client appreciation events
• Update and organize database and CRM workflows
• Prepare meeting notes, task lists, and recap communications
• Support marketing logistics (newsletters, social media vendors, gifting)
• Deliver white-glove service through every client and coachee touchpoint

Qualifications:

• 2+ years of real estate admin or executive assistant experience
• Tech-savvy and organized; fluent in Google Workspace and CRMs
• Excellent communication and follow-through (verbal and written)
• Calm, detail-oriented, and deadline-driven under pressure
• Able to prioritize tasks and is responsive to dynamic changes in deadlines and tasks
• Demonstrates high integrity, confidentiality, and professional discretion in all interactions
• Based in or near Guelph for in-person event and delivery needs
• Bonus: Licensed Realtor® or familiarity with KW systems (not required)

About Company: Irene Szabo is a top-producing solo Realtor® and certified real estate coach, serving clients across Guelph, Kitchener-Waterloo, and Cambridge. With a background in real estate training and personal development, Irene brings a thoughtful, empowered, and community-oriented approach to her work. Her business is 99% referral-based, built on trust, loyalty, and long-term client relationships. Known for combining market expertise with warm, personal touches such as handwritten notes, pop-bys, and events, Irene's business thrives on service, systems, and soul. She also coaches agents across Canada and is currently building a more scalable and leveraged business model. This is where you come in. Ready to build something meaningful together? Apply today with a cover letter outlining why this opportunity speaks to you. Bonus points if you include your favorite organizational hack or how you’ve made someone’s life easier through systems.

Job Tags

Work at office, Local area, Work from home, Flexible hours,

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